Search By Respondent Details

The Respondent Search feature is a critical tool for securely accessing respondent details. It is designed to provide quick and precise search capabilities while maintaining the highest standards of data privacy and protection, especially for Personally Identifiable Information (PII).

---

Accessing the Respondent Search

• Navigate to the Respondents tab available on the menu bar.

• Upon clicking the tab, you will see a dropdown menu with three search options:

  1. Respondent ID: A unique identifier assigned to each respondent.

  2. Phone Number: The registered phone number of the respondent.

  3. Full Name: The first / last / full name of the respondent as per the records.

---

How to Perform a Search

1. Select a Search Criterion

   • Choose one of the three options from the dropdown: Respondent ID, Phone Number, or Full Name.

2. Input Exact Details

   • Enter the exact Respondent ID, complete phone number, or the respondent's name (first, last or full name) in the search bar.

   • Partial searches are not supported to ensure data security and to prevent unauthorized access.

3. Initiate the Search

   • Click the "Search" button to proceed.

   • If no matching records are found, a message will indicate that the respondent does not exist or the details entered are incorrect.

---

Viewing Search Results

Once a successful search is performed, the respondent's details will be displayed in a tabular grid below the search bar. The grid includes:

• Name: First / Last / Full name of the respondent.

• Respondent ID: The unique identifier for the respondent.

• Phone Number: Registered contact number.

• Other Details: Additional relevant information, i.e. Gender, Age, Location, Language, Evidences uploaded, Field Worker Name.

---

Security and Privacy Considerations

1. Exact Match Required

   • The system mandates exact matches for Respondent ID, Phone Number, or Name (first, last or full name) to ensure no unauthorized partial searches can retrieve sensitive data.

2. Data Encryption

   • Respondent Phone number displayed in the grid is securely encrypted and adheres to data protection regulations. This is accessible to people who have the correct permissions.