# Search By Respondent Details

The **Respondent Search** feature is a critical tool for securely accessing respondent details. It is designed to provide quick and precise search capabilities while maintaining the highest standards of data privacy and protection, especially for Personally Identifiable Information (PII).

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### **Accessing the Respondent Search**

* Navigate to the **Respondents** tab available on the menu bar.

<figure><img src="/files/d5yqetSEuEaMywPhdzTH" alt=""><figcaption></figcaption></figure>

* Upon clicking the tab, you will see a dropdown menu with three search options:
  1. **Respondent ID**: A unique identifier assigned to each respondent.
  2. **Phone Number**: The registered phone number of the respondent.
  3. **Full Name**: The first / last / full name of the respondent as per the records.

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### **How to Perform a Search**

1. **Select a Search Criterion**
   * Choose one of the three options from the dropdown: Respondent ID, Phone Number, or Full Name.
2. **Input Exact Details**
   * Enter the exact Respondent ID, complete phone number, or the respondent's name (first, last or full name) in the search bar.
   * Partial searches are **not supported** to ensure data security and to prevent unauthorized access.
3. **Initiate the Search**
   * Click the "Search" button to proceed.
   * If no matching records are found, a message will indicate that the respondent does not exist or the details entered are incorrect.

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### **Viewing Search Results**

Once a successful search is performed, the respondent's details will be displayed in a tabular grid below the search bar. The grid includes:

* **Name**: First / Last / Full name of the respondent.
* **Respondent ID**: The unique identifier for the respondent.
* **Phone Number**: Registered contact number.
* **Other Details**: Additional relevant information, i.e. Gender, Age, Location, Language, Evidences uploaded, Field Worker Name.

<figure><img src="/files/Ndk2IS5NI6JyEegVMUll" alt=""><figcaption></figcaption></figure>

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**Security and Privacy Considerations**

1. **Exact Match Required**
   * The system mandates exact matches for Respondent ID, Phone Number, or Name (first, last or full name) to ensure no unauthorized partial searches can retrieve sensitive data.
2. **Data Encryption**
   * Respondent Phone number displayed in the grid is securely encrypted and adheres to data protection regulations. This is accessible to people who have the correct permissions.


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# Agent Instructions: Querying This Documentation

If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter:

```
GET https://web-docs.resilienceconnect.org/respondents/search-by-respondent-details.md?ask=<question>
```

The question should be specific, self-contained, and written in natural language.
The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.